Data Privacy Statement

www.rutenbeck.de

 

 

Information concerning the collection of personal data

 

(1) We will provide you with information concerning the collection of personal data when using our website below. Personal data refers to all data that can be linked to a person such as Name, address, e-mail addresses, user behaviour, IP address.

 

(2) The responsible body according to Art. 4, Para 7 of the EU General Data Protection Regulation (GDPR) is:

 

Wilhelm Rutenbeck GmbH & Co. KG

Klagebach 33

D-58579 Schalksmühle

Tel.: + 49 (0) 2355 82 0

Fax: + 49 (0) 2355 82 105

E-Mail: mail(at)rutenbeck.de

Website: www.rutenbeck.de

You can reach our data protection officer under:

 

progressorg GmbH
Höveler Weg 2
D-58553 Halver
Tel: + 49 (0) 2353 9096 31
Fax: + 49 (0) 2353 9096 49
E-Mail: datenschutz(at)progressorg.de
Website: https://www.progressorg.de

 

(3) If we intend to use commissioned service providers for individual functions of our offering or if we wish to use your data for promotional purposes, we will inform you in detail about the relevant procedures as explained below. In doing so, we also state the established criteria for the duration of storage.

 

General information regarding data processing

 

(1) In principle, we only record and use personal data belonging to our users to the extent that this is necessary to provide a functional website as well as our content and services. The personal data belonging to our users is usually only recorded and used with the consent of the user. An exception to this may be made if it is not possible to obtain consent for factual reasons and legal stipulations permit the data to be processed.

 

(2) If we need to obtain consent for the affected person in order to process the personal data, Article 6, Para. 1, lit a of the GDPR shall serve as the legal basis. If processing personal data is required for executing a contract where the contractual party is the data subject, Art. 6 Para. 1 lit. b of the GDPR shall serve as the legal basis. This also applies to processing operations required for performing pre-contractual measures. If processing personal data is required in order to fulfil a legal obligation of our company, Art. 6 Para. 1 lit. c of the GDPR shall serve as the legal basis. In the event that the essential interests of the affected person or another natural person make the processing of personal data necessary, Art. 6 Para. 1 lit. d of the GDPR shall serve as the legal basis. If the processing is required in order to protect a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the affected person do not override the initial interest, Art. 6 Para 1, lit. f of the GDPR shall serve as the legal basis foundation for the processing.

 

(3) The personal data related to the affected person is deleted or blocked as soon as the reason for storing it no longer applies. Furthermore, data can be stored if this is envisaged by the European or national legislator in EU ordinances, laws or other regulations to which the responsible party is subject. Data can also be blocked or deleted if a storage period specified by the stated standards expires unless there is a requirement to continue to store the data in order to conclude or fulfil a contract.

 

(4) We can also forward your personal data to third parties if we offer sale actions, competitions, contract conclusions or similar services in collaboration with partners. We will provide you with further information regarding this matter when you provide your personal data or at the bottom of the offering. If our service provider or partner is based in a state outside of European Economic Area (EEC), we will notify you of the consequences of this situation in the description of the offering.

 

Your rights

 

(1) In terms of your personal data, you have the following rights:

a) Right to information

You have the right to demand confirmation whether respective data is processed and information regarding this data as well as further information and a copy of the data according to Art. 15 of the GDPR .

b) Right to correction
In accordance with Art. 16 of the GDPR, you have the right to demand completion of the respective data or correction of inaccurate data concerning you.

c) Right to deletion or right to restriction of processing

According to Art. 17 of the GDPR, you have the right to demand that respective data is deleted immediately or, alternatively, you have the right to demand a restriction in the processing of the data according to Art. 18 of the GDPR.

d) Right to data transmissibility

In accordance with Art. 20 of the GDPR, you have the right to demand receipt of the respective data that you have provided us and the transmission of this data to other responsible bodies.

 

(2) You also have the right to file a complaint with the responsible data privacy supervisory authority about our processing of your personal data. For us this is the Officer for Data Protection and Freedom of Information in North Rhine-Westphalia (ldi): https://www.ldi.nrw.de/

 

Opposition or withdrawal of consent for the processing of your data

 

(1) If you have consented to the processing of your data, you can withdraw it at any time in accordance with Art. 7 Para. 3 of the GDPR. Such a withdrawal impacts the processing legitimacy of your personal data once you have provided it to us.

 

(2) If we process your personal data on a balance of interests, you may object to the processing of the data. This applies in particular if the processing is not required to fulfil a contract with you, as is stipulated in the following description of the functions by us. In the event of such an objection, please explain why we should not process your personal information as we have done. If your objection is justified, we will then review the situation and will either cease or modify processing or set out our compelling legitimate reasons for continuing to process your data.

 

(3) Naturally, you can object to the processing of your personal data for advertising and data analysis purposes at any time. You can notify us of your objection to advertising by using the following contact information : Wilhelm Rutenbeck GmbH & Co. KG, Klagebach 33, 58579 Schalksmühle, Tel.: + 49 (0) 2355 82 0, Fax: + 49 (0) 2355 82 105, E-mail: mail(at)rutenbeck.de.

 

Deletion of data

 

The data processed by use will be deleted or restricted in terms of its processing in accordance with Art. 17 and 18 of the GDPR. Unless explicitly stated within the context of this data privacy statement, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and no legal retention obligations prevent the deletion of it. If the data is not deleted because it is required for other and legally permissible purposes, the processing of it will be restricted. This means that the data is blocked and not used for other purposes. For instance, this applies to data that must be stored for commercial or fiscal reasons. In accordance with the legal provisions in Germany, the data is stored for 6 years according to Section 257, Paragraph 1 of the German Commercial Code (trading books, inventories, opening balance sheets, commercial letters, accounting records, etc.) as well as for 10 years according to Section 147, Paragraph 1 of the German Fiscal Code (books, records, status reports, accounting records, commercial and business letters, tax-relevant documents, etc.).

 

Transmitting data to third countries

 

In the event that we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this takes place within the context of the use of third party services or disclosure / transmission of data to third parties, this is only performed in order to fulfil our (pre-) contractual obligations on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we only process or allow the data to be processed in a third country if the special requirements of Art. 44 et seq. of the GDPR apply. For instance, this means that processing is carried out on the basis of special guarantees such as the officially recognised determination of a data protection level corresponding to the EU (e.g. for the USA by the "Privacy Shield") or compliance with officially recognised special contractual obligations (so-called "standard contractual clauses").

 

Data collection on our website

 

(1) If the website is visited only for the purpose of obtaining information, i.e. if you do not register or provide us with information in any other way, we will only collect personal data that your browser transmits to our server. When you view our website, we collect the following data which we require for technical purposes to present our website to you and to guarantee stability and security (the legal basis is Art. 6, Para. 1 S. 1 f of the GDPR):

a)      IP address,

b)      Date and time of the request,

c)       Time zone difference to Greenwich Mean Time (GMT),

d)      Content of the request (concrete page),

e)      Access status/HTTP status code,

f)       Respectively transferred data volume,

g)      Website from which the request comes,

h)      Browser,

i)        Operating system and its interface,

j)        Language and version of the browser software.

 

(2) The data is also stored in our system's log files. This data is not stored together with other personal data of the user. The legal foundation for the temporary storage of data and log files is Art. 6 Para. 1 lit. f of the GDPR. Storage is performed in log files in order to ensure the functionality of the website. Furthermore, the data assists us to optimise the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes within this context. The anonymous data of the server log files are stored separately from all personal data provided by an affected person.

 

(3) The data will be deleted when it is no longer necessary for the purposes for which it was stored. This is the case after 90 days at the latest. If the data is collected to make the website available, this takes place when the respective session is ended. The collected data required in order to make the website available and store the data in log files is absolutely essential for the operation of the website. Consequently, the user has no right to appeal this.

 

Use of cookies

 

(1) In addition to the aforementioned data, cookies are saved on your computer when using our website. Cookies are text files that are stored in the Internet browser or in the user's computer system Internet browser. Cookies cannot execute any programs or transfer any viruses to your computer. Their purpose is to make the website generally more user-friendly and effective. These cookies allow us to recognise the users or our website. A cookie allows the information and offerings on our website to be optimised for our users. The purpose of this identification is to make it easier for users to use our website. For instance, the user of a website which uses cookies does not have to provide all of their access data once again when revisiting the website as this is performed by the site and the cookies that has been stored on the user's computer system. The legal basis for personal data processing when using cookies is Art. 6 Para. 1 lit. f of the GDPR.

 

(2) Cookies that are deleted when a user leaves a website and closes their browser are referred to as temporary cookies, "session cookies" or "transient cookies". Information such as the content of a shopping basket in an online shop or a login status can be saved in such a cookie. Cookies that remain saved even after the browser has been closed are called "permanent" or "persistent" cookies. As a result, the login status can be saved if the user visits the site once again after several days.

 

(3) You can prevent our website from placing cookies at any time by adjusting the settings of your Internet browser and consequently reject the placing of cookies on a permanent basis. Furthermore, cookies that have already been placed can be deleted at any time via an Internet browser or other software program. This can also be performed automatically. This is possible in all common Internet browsers. Deactivating cookies may restrict the functionality of this website.

 

Using our contact form

 

A contact form is available on our website for the purposes of making contact electronically. If a user utilises this option, the data provided in the entry screen is transmitted to us and stored. The data is as follows: Company, surname, first name, street, postcode, town, telephone, fax, e-mail.

 

Furthermore, the following data is stored at the time when the message was sent:

IP address of the user, date and time of the registration.

 

Your consent for the data to be process is obtained within the framework of the sending process and you will be notified of this data privacy statement. Alternatively, contact can be made via the provided e-mail address. In this case, the user's personal data provided with the e-mail will be stored. Nothing in this context will be forwarded to third parties. The data is exclusively used to process the conversation. The legal basis for personal data processing with user consent is Art. 6 Para. 1 lit. a of the GDPR. The legal basis for personal data processing provided when sending an e-mail is Art. 6 Para. 1 lit. f of the GDPR. If the objective of the e-mail contact is the conclusion of a contract, the additional legal basis for processing is Art. 6 Para. 1 lit. b of the GDPR. The only reason we process of personal data from the entry screen is to assume contact. A legitimate interest in the processing of data is also included in the event of e-mail contact. Other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems. The data will be deleted when it is no longer necessary for the purposes for which it was stored. Personal data contained in the entry screen, contact form and such data sent via e-mail is deleted when the respective communication with the user has ended. The communication is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified. Any additional personal data collected during the sending process will be deleted after a period of no longer than seven days. The user may withdraw their consent for the processing of personal data at any time. If the user contacts us by e-mail, they may object to the storage of their personal data at any time. In such a case, communication cannot continue. In this case, all personal data stored in the course of communication will be deleted.

 

Newsletter

 

(1) With your consent, you can subscribe to our newsletter that we send to you to notify you of current interesting offers. The procured goods and services are named in the declaration of consent. The personal data which is transmitted to the officer responsible for processing when ordering the newsletter depends on the information provided on the input screen used for this purpose.

 

(2) For legal reasons, we use the so-called "double-opt-in" process for our newsletter registration. That means that we will send an e-mail to the stated e-mail address following registration in which we ask for confirmation that you wish to receive the newsletter. If you do not confirm the registration within 24 hours, your information will be blocked and then automatically deleted after a period of one month. Furthermore, we will save your utilised IP addresses as well as the times of the registration and confirmation respectively. The objective of the process is to verify your registration and, where necessary, be able to clarify a potential misuse of your personal data.

 

(3) The only mandatory disclosure required for the delivery of the newsletter is your e-mail address. The provision of further, specially highlighted data, is voluntary and is used in order to be able to address you personally. Following your confirmation, we save your e-mail address in order to deliver the newsletter. The legal basis is Art. 6, Para. 1 S. 1 lit. a of the GDPR.

 

(4) You can withdraw your consent to the delivery of the newsletter at any time and unsubscribe to the newsletter. You can clarify the withdrawal by clicking on the link provided in each newsletter e-mail, by e-mailing [info@rutenbeck.de] or by sending a message to the contact address provided in the imprint.

 

Use of Google Analytics

 

(1) This website uses Google Analytics, a web analysis service provided by Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA ("Google"). The term "web analysis" refers to the recording, collection and evaluation of data pertaining to the behaviour of visitors to websites. Google Analytics uses cookies. They are text files that are stored on your computer and allow an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. Due to the active IP anonymisation on this website, your IP address will first be abbreviated by Google within member states of the European Union or in other treaty states which are part of the Agreement on the European Economic Area. The full IP address is only transferred to a Google server in the USA and abbreviated there in exceptional circumstances. For the exceptional circumstances in which personal data is transmitted to the USA, Google is certified according to the Privacy Shield agreement and, consequently, offers a guarantee that the European Data Protection Law is observed (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active). The legal basis for the use of Google Analytics Art. 6, Para. 1 S. 1 lit. f of the GDPR.

 

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports concerning website activities and to provide further services related to the use of the website and Internet to the website operator. We use Google Analytics to analyse and improve the use of our website. Through the obtained statistics, we are able to regularly improve our offer and make it more interesting for you as a user.

 

(2) The IP address transmitted by your browser within the context of Google Analytics will not be merged with other data from Google.

 

(3) You can prevent cookies from being stored by adjusting your browser settings accordingly. However, we would like to point out that you may not be able to fully use all of the functions of this website in this case. You can also prevent Google from collecting the data created by the cookie and relating to your use of the website (incl. your IP address) as well as the processing of this data by Google by downloading and installing the browser plug-in which is available via the following link: http://tools.google.com/dlpage/gaoptout?hl=de

 

(4) This website uses Google Analytics with the "_anonymizepIp()" extension. IP addresses are consequently processed in an abbreviated form which means that they cannot be assigned to individual persons.

 

(5) Further information concerning the terms of use and Google's data privacy regulations are available via http://www.google.com/analytics/terms/de.html or https://www.google.de/intl/de/policies/privacy. Google Analytics is explained in closer detail in this link: https://www.google.com/intl/de_de/analytics/

 

Incorporation of Twitter

 

(1) We have incorporated Twitter functions and content in our website. Twitter is a multi-lingual, public microblogging service on which users can publish and circulate "Tweets" (short messages). These short messages can be viewed by everybody, meaning people that are not registered with Twitter. The operating company of Twitter is Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. On the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online presence within the context of Art. 6, Para 1 lit f of the GDPR), we use content or service offerings from Twitter on our website in order to incorporate their contents and services.

 

(2) If a Twitter component (Twitter Button) is integrated in the respective sub-page of our website, the respective Twitter component will automatically order your Internet browser to download an illustration of the respective Twitter component from Twitter. Further information concerning the Twitter Buttons are available via. Within the context of this technical process, Twitter is notified which concrete sub-page of our website you visited. The objective behind the integration of Twitter components is to enable our users to further circulate the content of this website, to publicise this website in the digital works and to increase our visitor numbers.

 

(3) If you are a Twitter member, Twitter is able to assign the retrieval of the aforementioned contents and functions to the user profiles stored there. This information is collected by the Twitter components and assigned to the respective Twitter account by Twitter. This takes place regardless of whether you click on the Twitter components or not. If you do not agree to such a transmission, you can prevent it from taking place by logging out of your Twitter account before visiting our website.

 

(4) The purpose and scope of the data collection as well as the further processing and use of the data by Twitter as well as Twitter's data privacy regulations are available via https://twitter.com/privacy?lang=de Twitter is certified according to the Privacy Shield agreement and, consequently, offers a guarantee that the European Data Protection Law is observed (https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=Active).

 

Incorporation of Google Maps

 

(1) We use the offering of Google Maps on our website. As a result, we can display interactive maps to our in the website and allow you to comfortably use the map function. On the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online presence within the context of Art. 6, Para 1 lit f of the GDPR), we use content or service offerings from Google Maps on our website in order to incorporate their contents and services.

 

(2) By visiting the website, Google receives the information that you have retrieved on the corresponding sub-page of our website. This takes place regardless of whether Google makes a user account available via which you are logged on or whether a user account exists. If you are logged in with Google, your data will be directly assigned to your account. If you do not want assignment to your profile with Google, you must log off before activating the button. Google saves your data as user profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation particularly takes place (even for non-registered users) for the provision of appropriate advertising and in order to inform other users of the social network about your activities on our website. You have a right to object to the creation of these user profiles. However, you must contact Google to exercise this right.

 

(1) For more information concerning the purpose and scope of data collection and its processing by the plug-in provider, please refer to the data privacy statements of the provider. They will also provide you with further information about your rights regarding this matter as well as setting options to protect your privacy: http://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and is subject to the EU-US-Privacy-Shield https://www.privacyshield.gov/EU-US-Framework.

 

Wilhelm Rutenbeck GmbH & Co. KG | contact | imprint | general terms and conditions | Data Privacy Statement